TERMS AND CONDITIONS
Effective Date: January 1, 2025
Last Updated: January 1, 2025

Luke + Savannah Photography Terms and Conditions

Welcome to Luke + Savannah Photography. These Terms and Conditions ("Terms") govern your use of our website www.lukeandsavannah.com and our photography services provided by Luke + Savannah Photography, a photography business located in Sioux Falls, South Dakota.

By engaging our services or using our website, you agree to be bound by these Terms.

1. DEFINITIONS

"Client" refers to the individual(s) or entity contracting for photography services.
"Event" refers to the wedding, engagement session, or other photography session.
"Images" refers to all photographs, whether digital or printed, created by Luke + Savannah Photography.
"Services" refers to all photography services provided by Luke + Savannah Photography.
"Contract" refers to the signed photography agreement between Client and Luke + Savannah Photography.
"Force Majeure" refers to circumstances beyond reasonable control including but not limited to natural disasters, government restrictions, or health emergencies.

2. BOOKING AND PAYMENT TERMS

Booking Process
Initial Consultation: All bookings begin with a consultation to discuss your photography needs
Contract Execution: A signed contract and deposit are required to secure your date
Date Reservation: Your date is not reserved until contract and deposit are received
Confirmation: Written confirmation will be provided upon successful booking
Payment Structure
Booking Deposit: $1000 deposit required to secure your wedding date
Final Payment: Remaining balance due 30 days prior to your event
Engagement Sessions: Payment due at time of session or as specified in contract
Late Payment: A $50 late fee applies to payments more than 15 days overdue
Accepted Payment Methods
Bank Transfer: Preferred method for large payments
Credit/Debit Cards: Visa, MasterCard, American Express, Discover
PayPal: Available for smaller payments and deposits
Check: Personal checks accepted with 10-day clearance period
Payment Terms
Currency: All payments in US Dollars
Processing Fees: Client responsible for any payment processing fees
Refund Processing: Refunds processed within 14 business days when applicable
Disputed Charges: Must be reported within 30 days of payment
3. CANCELLATION AND REFUND POLICY

Client Cancellation
More than 120 days before event:

75% refund of total contract value
$500 administrative fee retained
60-120 days before event:

50% refund of total contract value
All expenses incurred by photographer retained
30-59 days before event:

25% refund of total contract value
No refund of deposit or expenses
Less than 30 days before event:

No refund available
Full contract amount due
Photographer Cancellation
In the unlikely event that Luke + Savannah Photography must cancel:

Full refund of all payments made
Reasonable assistance in finding alternative photographer
No additional liability beyond refund amount
Force Majeure Events
Natural Disasters, Government Orders, Health Emergencies:

Rescheduling preferred to cancellation when possible
Prorated refund based on services not yet provided
Good faith negotiation for mutually acceptable resolution
4. RESCHEDULING POLICY

Client-Initiated Rescheduling
First Rescheduling (more than 60 days notice):

No additional fee if new date is available
Subject to photographer availability
Subsequent Rescheduling or Short Notice:

$250 rescheduling fee applies
Subject to availability and seasonal pricing adjustments
Additional travel costs may apply for new location
Weather-Related Rescheduling
Outdoor sessions: May be rescheduled due to severe weather at photographer's discretion
Indoor backup plans: Recommended for all outdoor events
No additional fees for weather-related rescheduling
5. SERVICE DELIVERY AND EXPECTATIONS

Photography Coverage
Arrival Time: Photographer arrives at contracted start time
Coverage Hours: As specified in signed contract
Breaks: Photographer entitled to meal break during events over 8 hours
Overtime: Available at $200/hour with advance arrangement
Image Delivery
Timeline: Digital gallery delivered within 6-8 weeks of event date
Image Count: Minimum guaranteed images as specified in contract
Delivery Method: Professional online gallery with download capability
Image Quality: Professional editing and color correction included
Client Responsibilities
Timeline Coordination: Provide detailed timeline 2 weeks before event
Vendor Communication: Introduce photographer to other vendors
Shot Lists: Provide must-have shot lists 1 week before event
Venue Coordination: Ensure photographer has venue access and information
6. COPYRIGHT AND IMAGE USAGE

Copyright Ownership
Luke + Savannah Photography retains full copyright ownership of all images created. Clients receive usage rights as outlined below.

Client Usage Rights
Personal Use: Unlimited personal, non-commercial use
Social Media: Permission to share on personal social media accounts
Print Rights: Unlimited printing for personal use
Gift Usage: May provide prints as gifts for personal use
Prohibited Uses
Commercial Use: Images may not be used for commercial purposes without written permission
Resale: Images may not be sold or licensed to third parties
Alteration: Significant alteration or manipulation without photographer consent
Copyright Removal: Watermarks or copyright notices may not be removed
Photographer Usage Rights
Portfolio Display: Right to use images in professional portfolio
Marketing Materials: Permission to use in advertising and promotional materials
Social Media: Right to share on business social media accounts
Awards/Competitions: Right to submit images to photography competitions
Model Release
By signing our contract, clients grant permission for use of their likeness in our marketing materials. Clients may revoke this permission at any time with written notice.

7. LIABILITY AND DAMAGES

Limitation of Liability
Luke + Savannah Photography's total liability for any claims, damages, or losses shall not exceed the total amount paid under the photography contract.

Equipment Failure
Backup Equipment: Professional backup equipment carried to all events
Technical Issues: Not liable for technical failures beyond reasonable control
Data Loss: Multiple backup systems employed; not liable for data loss due to circumstances beyond control
Vendor Coordination
Third-Party Vendors: Not responsible for actions or failures of other wedding vendors
Timeline Delays: Will work professionally with timeline changes caused by other vendors
Venue Restrictions: Not liable for venue-imposed photography restrictions
Personal Property
Client Property: Reasonable care taken with client property; not liable for loss or damage
Venue Property: Client responsible for any damage to venue property caused by photography activities
8. FORCE MAJEURE

Covered Events
Force Majeure events include but are not limited to:

Natural disasters (floods, earthquakes, severe storms)
Government orders or restrictions
Public health emergencies
Transportation strikes or failures
Photographer illness or injury
Force Majeure Procedures
Immediate Notification: Client notified as soon as reasonably possible
Alternative Solutions: Good faith efforts to provide alternative coverage
Rescheduling Options: Preferred resolution when circumstances permit
Partial Refunds: Prorated refunds for services not yet provided
9. DISPUTE RESOLUTION

Governing Law
These Terms are governed by the laws of the State of South Dakota, United States.

Jurisdiction
Any legal disputes shall be resolved in the courts of Minnehaha County, South Dakota.

Mediation
Before pursuing legal action, parties agree to attempt resolution through mediation with a neutral third party.

Attorney Fees
In any legal proceeding, the prevailing party shall be entitled to reasonable attorney fees and costs.

10. PRIVACY AND DATA PROTECTION

Personal Information
Collection and use of personal information is governed by our Privacy Policy, which is incorporated by reference into these Terms.

Image Storage
Secure Storage: Professional-grade backup and storage systems
Retention Period: Images retained indefinitely for portfolio and backup purposes
Client Access: Ongoing access to images through professional gallery system
Communication Records
Record Keeping: Communication records maintained for business purposes
Confidentiality: Client information kept confidential except as required by law
Marketing Opt-Out: Clients may opt out of marketing communications at any time
11. WEBSITE TERMS

Website Usage
Permitted Use: Website content for informational purposes only
Prohibited Activities: No unauthorized copying, distribution, or commercial use of website content
User Conduct: Users must not engage in any unlawful or harmful activities
Intellectual Property
Website Content: All website content is copyrighted and owned by Luke + Savannah Photography
Portfolio Images: All displayed images are copyrighted works
Trademark: "Luke + Savannah Photography" is a trademark of our business
Website Disclaimers
Information Accuracy: Website information provided "as is" without warranties
Availability: Website availability not guaranteed; maintenance may cause temporary unavailability
Third-Party Links: Not responsible for content of linked third-party websites
12. MISCELLANEOUS PROVISIONS

Contract Integration
These Terms, together with signed photography contracts and our Privacy Policy, constitute the entire agreement between parties.

Amendment
These Terms may only be amended in writing signed by both parties, except that Luke + Savannah Photography may update these Terms with 30 days notice.

Severability
If any provision of these Terms is found unenforceable, the remaining provisions shall remain in full force and effect.

Assignment
Clients may not assign their rights under these Terms without written consent. Luke + Savannah Photography may assign rights with reasonable notice.

Waiver
Failure to enforce any provision does not constitute waiver of that provision or any other provision.

13. CONTACT INFORMATION

Business Contact
Luke + Savannah Photography
Sioux Falls, South Dakota
Email: [your-email@lukeandsavannah.com]
Phone: [your-phone-number]

Legal Notice Address
All legal notices should be sent to the business contact information above via certified mail or email with delivery confirmation.

Business Hours
Monday - Friday: 9:00 AM - 6:00 PM CST
Saturday - Sunday: By appointment only

14. ACKNOWLEDGMENT

By engaging our services or using our website, you acknowledge that you have read, understood, and agree to be bound by these Terms and Conditions.

These Terms and Conditions are effective as of January 1, 2025, and supersede all prior agreements and understandings.

For questions about these Terms and Conditions, please contact us using the information provided above.